Creating a URL link to a public folder or a category

URL links provide a direct link to a public folder or a category in the BI launch pad. (URL links are not available for the My Favorites folder because it is a private folder.)

Recipients must have access rights to a folder or category in order to open its URL link.

When a recipient opens a URL link in a browser, the BI launch pad logon dialog box appears. After entering valid logon credentials, the recipient is directed to the folder or category. If the Folders or Categories drawer is not available in the navigation list, the recipient does not have access rights to the drawer. By default, a URL link to either drawer will go to My Favorites in the My Documents drawer. When a URL link goes to Public Folders in the Folders drawer or to Corporate Categories in the Categories drawer, the recipient does not have access rights to a specific folder or category. In both cases, recipients should contact a system administrator. When a URL link to a folder in Public Folders is created but the recipient doesn't have access rights to Public Folders, an notification dialog box appears, and the URL link defaults to the My Favorites folder.

  1. On the Documents tab, expand the Folders or Categories drawer, and locate the folder or category to create a URL link for.
  2. Right-click the folder or category and select Folder Link.
    A URL link is generated for the folder or category, and the Folder Link dialog box appears. The URL link that you created appears in the Link box.
  3. Copy the URL link, and click OK to close the dialog box.
  4. You can share the copied URL link with recipients.